HyperFest and Cobetto Racing, LLC Event Privacy Policy

Effective Date: January 19, 2025

This Privacy Policy outlines how Cobetto Racing, LLC (dba “HyperFest”, including our affiliates and subsidiaries collectively, “we”, “our” or “us”) collects, uses, and protects your personal information when you register for and/or attend our events ("Events").

Information We Collect:

  • Registration Details: Name, email address, phone number, billing and mailing addresses, age, attendance history, vehicle information, and any other information provided during event registration.

  • Payment Information: Credit card details if you purchase tickets online.

  • Event Attendance Data: Check-in details, session attendance, and engagement with event features (e.g., networking tools, polls).

How We Use Your Information:

  • Event Management:
    To process your registration, manage attendee lists, facilitate event logistics, and provide access to event materials.

  • Communication:
    To send event-related updates, reminders, post-event follow-ups, and promotional information regarding future events (with your consent).

  • Networking:
    To enable attendee interaction through features like networking platforms or attendee lists (with appropriate privacy controls).

  • Analysis and Improvement:
    To analyze event data to improve future event planning and attendee experience.

Sharing Your Information:

  • Third-Party Vendors:
    We may share your data with third-party vendors who assist with event management (e.g., registration platforms, venue providers, catering services) to fulfill their contracted services.

  • Co-Organizers:
    If co-organizing an event, we may share necessary information with co-organizers to manage event logistics.

  • Legal Compliance:
    We may disclose your information if required by law or to protect our legal rights.

Your Privacy Controls:

  • Opt-Out:
    You can opt-out of receiving marketing communications by clicking the "unsubscribe" link in our emails or contacting us directly at info@hyper-fest.com with “Unsubscribe” in the subject line of the email.

  • Access and Correction:
    You can access and update your personal information by contacting us at info@hyper-fest.com. 

Data Security:

  • We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction.

Children's Privacy:

  • Our events are family friendly, however any minor (between 16-18 years of age) must have an ID and must have a parent or guardian present to participate in activities on-site at HyperFest.  We do not knowingly collect personal information from children.

Changes to this Policy:

  • We may update this Privacy Policy periodically. We will notify you of significant changes through our website or email.

Contact Us:

If you have any questions about this Privacy Policy, please contact us at info@hyper-fest.com.